A Gantt chart for event planning
Events run on sequence: the venue has to be booked before catering is confirmed, and invitations can't go out before the date is locked. Gantt Champ keeps that order intact — link the tasks once, and when something slips, everything downstream moves with it.
Built for event timelines
Tasks that follow each other
Link tasks finish-to-start — venue booked before catering confirmed, invitations designed before they're sent — and a delay in one pushes the rest forward automatically.
Deadline milestones
Mark deposit due dates, RSVP cut-offs and the event day itself as zero-duration diamonds so the hard dates stand out on the timeline.
Days, weeks or months
Zoom in to days for the final week, or out to months for the whole planning runway. One dropdown changes the whole timeline.
PDF for the team
Export the whole chart — task list and timeline — as a landscape A4 PDF to share with vendors, clients or the committee.
Weddings, conferences and community events
You don't need a full project management suite to plan a wedding or a one-day conference. List the tasks, give each a start and end date, link the ones that depend on others, and mark the booking deadlines as milestones. Colour-code the bars by area — venue, catering, marketing, logistics — so anyone can read the plan at a glance.
- Drag a bar when a vendor reschedules — dependent tasks shift automatically
- Group tasks by area or vendor and move the whole group at once
- Colour-code bars so the sequence reads at a glance
- Export a PDF for the client, the committee or the venue
When a vendor or a venue slips
A venue that confirms a week late doesn't just delay one task — it delays everything that was waiting on it. In a spreadsheet that means editing every row by hand. In Gantt Champ you drag one bar and the follow-on work moves with it, so the plan you send the client on Friday still reflects reality.
Plan your next event
Five charts free, no credit card. Lay out the tasks, link the dependencies and see the whole event on one timeline.
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